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The RCs should be prepared in quadruplicate and submitted to the appropriate
Branch Office within 42 days of the expiry of the contribution period (12th May or November 11th of each year).
Return of contribution is required to be submitted separately for the main Code Number and each sub-code number. It is in the interest of the employer to make compliance in respect of the sub-unit, branch office, sales office, registered office etc. independent of the compliance being made in respect of the main unit.
Where the employer prefers to make compliance from the parent unit, he may submit only one return in respect of all the branches. The single return in such cases will be accepted at the concerned
Branch Office to which the parent unit is attached. Such employers are also advised to ensure that names of
Branch Offices to which the Return pertains should be distinctly noted in the return so as to facilitate their expeditious onward transmission to those
Branch Offices and also to avoid undue inconvenience to their Insured Persons.
Such employers also may submit return of contributions in respect of each branch office/sales office separately alongwith copies of remittance challans in support of payment of contributions in respect of the employees of each branch office to the parent
Branch Office.
On the other hand, where the employer prefers to make compliance through their Branch Offices/ Sales Offices separately in the Regions where such offices etc. are located, the RC may be submitted by the Branch office to the concerned
Branch Offices and there will be no difficulty in subsequent receipt of benefits.
Branch
Office while acknowledging the RC for the half year will return one copy of RCs to the employer. Place this RC in ESI file of the employer & produce the same before the Inspecting Officer/ Insurance Inspector who comes for Inspection, which is a statutory one.
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